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VCON 37 Has a Hotel!

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The Sheraton Vancouver Guildford in Surrey has made a successful proposal to host VCON 37, and we're pleased to be there. 

Wanna talk about it with us?  Check out this post on our new and improved forums: http://vcon.ca/forums/index.php?topic=16.0

Rates:

  • King or Two Queen: $99.00 (for double, triple or quadruple occupancy: still $99.00 a night.)
  •  Club Room: $139.00 (continental breakfast and access to the club lounge)
  • Penthouse Suite: $279.00 (indoor jacuzzi)
 

These rooms include:

  • Parking is: free.
  • Internet is: free.

There is a hot tub and a heated outdoor pool. The hot tub is ouside, but has rain cover.

We have a lot of space this year, so we'll be able to run lots of interesting programming. Enough space that we can have 1800 people on site at the same time and still have space for more. Just like last year, everything is bigger! More space for everything. Hospitality will also have a lovely space this year as well.

The hotel is on 104 ave and is 10 minutes away from Surrey Central Skytrain. The hotel will be providing shuttles for us to the airport and the skytrain station as well. Also, translink is planning a new B-line route along 104 ave, so you'll have lots of ways to get there. We'll be right across from the Guildford mall and next to the surrey public library.

The hotel is also right next to the Transcanada - if you're driving from out of town, it'll be easy to get here. Michael Walsh has timed the drive from the Richmond storage locker to be about 35 minutes on a Saturday.


Here are size charts and some maps. We'll be doing a concom tour of the hotel soon (after Gottacon) so you'll all be able to come out and see the space.

1st floor

Barnston 1 892 sqft
Barnston 2 1,240 sqft (has skylights)


Guildford A  2,161 sqft       (12' ceilings)
Guildford B    1,583 sqft   (12' ceilings)
Guildford C    1,583 sqft    (12' ceilings)
Fraser Room 4,123 sqft    (this used to be a cabaret, still has stage and ramps, draw curtains)

Cypress Room (small board room)

2nd floor

Dogwood     613 sqft   
Trillium        651 sqft

Green Timber 1 801 sqft
Green Timber 2 812 sqft
Green Timber 3 810 sqft
Green Timber 4 830 sqft

Tynehead 1 1,086 sqft (12' ceilings)
Tynehead 2 1,150 sqft (12' ceilings)
Tynehead 3 1,150 sqft   (12' ceilings)


Location


15269 104th Avenue, Surrey

Floor Plans


Main Level


Second Level

New and Improved Forums!!!

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Hey everyone!!  We have changed our forum software to something a little more user friendly than what came with our web site backend. 

Come on over and join in the conversation: Forums

NOTE: If you were already registered on this site you will have to re-register to post on these new forums.

Notice of 2012 WCSFA AGM

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To All Members of the West Coast Science Fiction Association (WCSFA):

This notice is to advise you of the date, time and place for the WCSFA Annual General Meeting.
All WCSFA members in good standing[*] are welcome to attend.
Tea and coffee will be provided – please feel free to bring snacks to share with the other attendees.

Date: Sunday, January 29, 2012
Time: arrivals from 1pm for a 2pm start
Place: 2965 W. 11th Ave,  Vancouver, BC (home of Michael & Susan Walsh)
Map: http://bit.ly/ucatwM

Contact Numbers:
      Jenni Merrifield (WCSFA President) – 604-512-7734
      Michael Walsh (WCSFA Vice President) – 604-732-5188

Agenda:

  • Adoption of the rules of order
  • Consideration of the financial statements
  • Report of the directors
  • Election of directors for 2012
    (President, Vice President, Treasurer, Secretary, Archivist, Member at Large x 2)
  • Election of the VCON 38 Convention Committee Chair

Yours,
Jenni Merrifield
WCSFA President

[*] You are a WCSFA member in good standing if you had a membership to VCON 36, have purchased a membership for VCON 37 or have paid for a stand-alone WCSFA membership fee at any time during 2011. If you are not already a member in good standing, please arrive prior to the 2pm start where you will be given the opportunity to purchase a membership to VCON 37 ($45 for adults, discounts apply for students, seniors and youth from 7 to 18) or purchase a stand-alone WCSFA membership for 2012 ($5).

Jenni Merrifield
President, West Coast Science Fiction Association
pres{click-to-expand}@wcsfa.org

Announcement to Members

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To all VCON members:

** UPDATE, Nov 4, 2011 **

This issue has been successfully resolved to the satisfaction of all parties involved.

The resolution came after a review of feedback submitted by several VCON members in conjunction with a face-to-face dinner meeting between the parties involved. At the core, the situation resulted from a clash between the expectations of two groups of musicians. This resulted in the unfortunate misinterpretation of certain actions and comments which, in turn, greatly upset some individuals. (Note that we do not wish to identify those who were involved directly to respect their privacy.)

The VCON 36 ConCom acknowledges that we are partially at fault for this issue as we failed to fully communicate the nature of the Filk Room to one of the groups. If we had not failed in this way, their expectations would have been different and the clash would not have occured.

Our thanks to everyone who took the time to provide us with their recollections of the evening.

The VCON 36 Executive
Keith Lim, Cindy Turner & Jenni Merrifield

Stories have begun circulating about an unfortunate incident that occurred in the VCON 36 filk room on the evening of Friday, Sep 30. We would like everyone to know that we are aware of the situation and are looking into it quite seriously. In the interim, please be assured that VCON strongly supports the filk community and we are all deeply sorry that anything happened during the convention that might make anyone think otherwise.

The VCON 36 Executive
Keith Lim, Cindy Turner & Jenni Merrifield

PS: We are currently seeking firsthand reports from anyone who witnessed or was directly involved with the incident. If you were present in the filk room just before, during or after the Beatles Sing-Along event on Friday evening we would greatly appreciate hearing your version of events. Please use this web contact form to send your comments: www.vcon.ca/contact/VCON Executive